Documentation from 25 min to 4 min per patient.
The doctor dictates a summary. The system structures the medical record, assigns ICD-10 codes, prepares the insurance filing. The doctor approves and sends. Two extra hours a day for patients.
You know the drill — you come in with a plan, the day ends in emails.
Your people are capable of far more. Routine just gets in the way.
Every company has places where money leaks out. We find them, take them off your plate — and return time, money, and peace of mind to your firm, so you can focus on what actually matters.
In a few minutes, our agent walks you through your operations and points out where you're
leaking time the most. No presentation. No salesperson.
Who VELYOS makes sense for
A finished solution. Plugged into your operation.
We deliver a solution that we integrate into your operation and have working from day one. You don't code, install, or maintain anything — we build it, we run it.
Our approach works best in companies where two things meet:
High volume of repeating interactions
Customer support, lead qualification, order processing, internal reporting, answers to standard questions. Exactly the work AI handles faster and more consistently.
A team that wears multiple hats
The sales rep also invoices, the founder answers support, the assistant does reporting. Admin eats hours that should belong to clients. VELYOS takes it off.
Ready to stop compromising
If your operation doesn't fit the profile, we'll tell you straight during the diagnostic — and save both sides the time. Limited annual intake.
What's changed and why it matters now
Three shifts have hit the market, and they're not going back.
SPEED
Response time now decides deals.
A customer who doesn't get a reply within the hour moves on — not because they're impatient, but because your competitor replied first.
ADMIN
Admin grows faster than your team.
Every new client, product, and channel brings more emails, questions, and reports. Hiring another person to handle routine just delays the problem.
SECURITY
Security is now a strategic decision.
Cyberattacks on European mid-market companies climb by double digits year over year. Recovery often costs more than a two-year investment in proper infrastructure.
VELYOS addresses all three shifts in one integration, with one partner.
What we actually automate
The routine slowing your firm down. We find it. We take it.
We're not another SaaS. We're the team that builds it, runs it, and owns the outcome. There are six typical areas where companies leak time. We'll find yours.
ADMIN
Invoicing, reports, filings.
Data is collected automatically from the systems you already use. No retyping from email to spreadsheet. No double entry. No fatigue errors.
DOCUMENTATION
Reports, records, contracts, briefs.
Your team dictates or inputs. The system generates a structured document from template — ready for review and signature.
QUOTES & PROPOSALS
Calculations in a few clicks.
The system pulls from price lists, factors in rates and subcontractors, and generates PDF. Sales approves and sends. Hours become minutes.
CLIENT COMMUNICATION
Routine questions handled for you.
Standard questions, orders, confirmations, reminders — replies in seconds, 24/7. Complex cases escalate to humans with context ready.
REPORTING
Numbers that assemble themselves.
Weekly reports, monthly close, strategic data. You see outcomes, not the hours behind them. Decide on fresh data, not last quarter's.
LEAD QUALIFICATION
Inbound leads sort themselves.
Leads come via email, form, or phone. The system scores potential, enriches with data, and routes only where there's real opportunity.
What we don't automate? Decisions. Negotiations. Relationships with key clients. Creative work.
Anything where human judgment matters stays with you. We just free up the capacity so it can happen.
What we build
Got your own systems? We integrate. Don't? We build everything.
You're not dependent on five different agencies. One partner. One contract. From the first logo to the last button on your website.
← You have something
We integrate with what works.
You have a website? CRM? Email? Marketing?
We don't tear anything down. We add AI and connect what now runs in isolation.
→ Or from scratch
We build it all.
Starting out? Pivoting? New direction?
We build your website, brand, AI agents, integrations, and marketing. End to end.
PROCESSES
We automate what slows you down.
Quotes. Invoicing. Reports. Approvals. Anything that repeats and can be described by rules — we take it off.
WEB & BRAND
We build your website and brand.
Pages that sell. Logo, colors, and visuals people remember.
CRM & INTEGRATION
We connect it to your systems.
HubSpot, Pipedrive, Salesforce, or your own. Data flows where it belongs.
AI AGENTS
We deploy AI that speaks for you.
Voice agent on the phone. Chatbot on the web. Email assistant. Where it pays off.
MARKETING
We make sure the right people know.
SEO. Google & Meta ads. LinkedIn. Cold outreach. The right clients.
DATA
We show you where time leaks.
A dashboard that makes sense. You see what works, what doesn't, and what to do next.
And after deployment?
We don't walk away with a finished folder. We train your team how to work with everything we built — AI assistants, automations, reporting.
We stay with you until you're sure you've got it. Then we stay in sight, not in the way.
Industries where VELYOS helps
Same approach. Different companies. Same result.
The principles don't change — they adapt to your operation. The numbers below are targets of typical deployments — what we can deliver. Specific results for your firm we'll discuss after the diagnostic.
Quote from 4 hours to 20 minutes.
Sales enters the scope. The system pulls from price lists, accounts for subcontractors and rates, generates PDF. Daily throughput of processed inquiries doubles.
Lead within the hour. Weekends too.
The inquiry comes via portal or phone. The system scores it, pulls public records, suggests matching properties. The broker responds before competitors pick up the phone.
Client prep in 15 minutes.
The system reviews emails, documents, and client history. Builds a briefing: what you're working on, where it's going, what the client will bring up. You walk in prepared, not caught off-guard.
Case studies available on request. Our clients' privacy is paramount — all references we provide are fully anonymized.
Samples from practice
Three anonymous examples where we returned time.
Because we deeply value our clients' privacy, everything is anonymized.
Anonymized
Dermatology clinic: documentation from 25 to 4 minutes per patient.
−84 % admin per patient, 6 weeks after deployment
Doctor dictates a summary, system structures the record and insurance filing. 2 hours a day back with patients instead of keyboard.
Anonymized
Construction group: quote from 4 hours to 20 minutes.
2.1× more inquiries processed per day
Sales enters the scope, system pulls price lists and generates PDF. Conclusion: double throughput without new hires.
Anonymized
Law firm: client brief from one hour to 15 minutes.
11 h back to each professional per week
System reviews emails, documents, and client history. Briefing arrives in inbox the day before — preparation instead of reaction.
Investment
Every project is different. So is the price.
We don't publish a price list. Every company has different scope, different systems, different priorities. We discuss specific investment in person — once it's clear what we're building and what return makes sense.
What you always get
- Fixed price before kickoff — no hidden licenses, no surprises
- Two-part model — one-time build + monthly operation
- Predictable growth — monthly costs scale with scope
- Short notice period — we don't want to lock you in
How to get a number
Start the diagnostic — via agent or form. Within 24 hours a specialist calls to walk through the specific scope.
The first call is always free and without obligation.
Grants · we reduce your upfront investment
Tell me about grants Part of the investment can be covered by digitalization grants.
Czech and EU programs for digitalization of small and mid-sized firms (Technology 4.0, Digital Enterprise, OP TAK and others). We help pick the right program and prepare the application. The first consultation is free as part of the diagnostic.
· 09 · Calculator
How much your firm loses on routine. And how much you could get back.
Move the three sliders to match your reality. The calculation is indicative — it shows orders of magnitude, not exact predictions. Specifics after the diagnostic.
Emails, invoicing, reports, data entry, approvals.
Employees whose hours routine eats into.
Approximate hourly cost — salary + overhead + employer burden.
You lose this per year — €
Target of typical VELYOS deployment
We typically return 50–70 % of routine hours. Conservative estimate:
— € — hours saved per yearROI on VELYOS investment: usually 3–6 months.
Run diagnostic for concrete numbersThe calculation shows magnitude. Specific results depend on your firm — process scope, systems, priorities. We discuss after the diagnostic.
Path to deployment
Five steps. No surprises.
DIAGNOSTIC
We review your operation. We quantify where you lose the most time and money. Output: a specific calculation.
DESIGN
We tailor the solution. What we automate, how we integrate, what it costs. A concrete plan, not a deck.
INTEGRATION
We plug VELYOS into your systems. Typically within days, without disrupting operations. Your team keeps doing their work.
TRAINING
We train your team. We show them how to work with AI and automations. We stay until they're confident.
OPERATION
You focus on the business. We make sure the system works better every month than it did the month before.
Diagnostic · two paths · just minutes
A few minutes. No sales. Pick how we do it.
On the diagnostic page you have two equal paths — a natural voice conversation with our AI agent Stela, or a short structured form. Both paths end with the same specialist, who calls you within 24 hours.
Start diagnostic- ✓ Voice call with the agent — speak naturally, like with a colleague. 5–7 minutes.
- ✓ Written form — if you prefer writing. 10 fields, 3 minutes.
- ✓ Free, no sales pressure. Agent speaks in 13 languages.
In a hurry? Click the agent pill in the lower right — Stela starts listening right away, no need to open the diagnostic page.